Export & Documentation

From production completion to the documents in your hands

Export is where a smooth order turns into a delayed one. We run the whole back end of the shipment: notifying the production schedule, loading the container, declaring to China customs, assembling the document set your destination requires, and getting the originals to you before the vessel arrives.

1 · BookingProduction schedule confirmed, vessel booked, cut-off dates circulated.

2 · LoadingContainer stuffed and sealed, with loading photos and a sealed carton count.

3 · DeclarationExport declaration filed with China customs under the correct HS codes.

4 · DocumentsPacking list, invoice, B/L and origin certificate assembled and checked.

5 · DeliveryOriginals couriered to you, electronic set emailed the same day.

What we handle

Shipment notification — the production completion date, the vessel booking and every cut-off is confirmed to you in writing before the goods move.
Container loading — loading supervised and photographed, carton count verified against the packing list, container sealed and the seal number recorded.
China customs declaration — export declaration filed under the correct HS code for each fixture type, with the customs release note kept on file.
The document set — commercial invoice, packing list, bill of lading, and certificate of origin. Where the destination requires it, we also arrange the conformity certificate (SASO for Saudi Arabia, PVOC for Kenya, Uganda and Tanzania, and equivalent schemes elsewhere).
Document delivery — scanned set emailed the day it is issued; originals couriered so they reach you before the vessel does.
Archiving — every shipment keeps a document file indexed by your reference, so a re-order two years later can be reconciled against the original entry.

What you need to tell us

Destination country and port — this decides which certificates are required and who can be named as consignee.
Importer of record and consignee details — the exact legal name and address that must appear on the bill of lading.
HS code preference — if your customs broker has advised specific codes, send them and we will declare under those.
Document routing — whether originals go to you, your broker or your bank under a letter of credit.

Certificates by destination

Certification requirements vary by market and by fixture, and they are decided well before the shipment sails — not at the port. For the models on your list we confirm in writing which certificates and test reports are available for your destination, and we flag any model that cannot meet the requirement before you commit to the order.

Where a destination scheme requires a conformity certificate at import (SASO, PVOC and similar), the inspection has to be booked against the production lot. Tell us the destination at inquiry stage and we build that step into the schedule.

See Export & Compliance for certification and screening policy, and Trade Terms for Incoterms and payment.

Timing to plan around

Ocean freight adds roughly 25–40 days of transit to the US or Europe on top of 25–40 days of production, plus port and customs time at both ends. Air freight is days rather than weeks. Document preparation runs in parallel with production, so it does not add to the critical path — provided the destination and consignee details are settled before the goods are ready.

Work backwards from your installation date rather than forwards from the purchase order. If the schedule is tight, say so at inquiry stage: it changes which shipping mode and which production slot we recommend.

Common questions

Can you declare under my own HS codes?

Yes. Send the codes your broker has advised and we declare under those, provided they are consistent with the goods. If we see a mismatch we will tell you before filing rather than after.

Who is the importer of record?

Under FOB and CIF terms that is you, which keeps your customs valuation and import records clean. Under DDP we can act as importer of record where the destination allows it — ask us to confirm for your country before you rely on it.

Can I ship to a different address than the invoice address?

Yes. Consignee and notify-party details are set on the bill of lading independently of the invoice. Send the exact legal names and addresses at booking stage; changes after the bill of lading is issued mean an amendment fee and a delay.

Do you handle letters of credit?

Yes, for larger project orders. L/C terms affect the document set — which documents, whose name, and by when — so send us the L/C terms before production starts so the documents are prepared to match them exactly.

What happens if a document is wrong?

Tell us the moment you spot it. Documents still in our hands are corrected and re-issued at no charge. Once a bill of lading has been issued and the vessel has sailed, an amendment carries a carrier fee and typically adds several days.

Need a shipment schedule worked out?

Send the Destination and Date