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Sample: Pre-Shipment Inspection Note
Stage 5 of How We Work · before the container is sealed
Confidential · buyer copy
Order: 200 pcs island pendant · Factory A · PO ref withheld
Standard: AQL II 2.5 / 4.0 · golden sample locked after second round
Lot: 200 finished, 200 packed · inspection on 13 cartons (32 pcs pulled)
Result: pass with two minor holds cleared on site · ship
Checks
| Item | Method | Finding | Call |
|---|---|---|---|
| Quantity | Carton count + inner count | 200 / 200 | Pass |
| Workmanship | AQL visual | 1 minor scratch on canopy (within AQL) | Pass |
| Finish vs golden sample | D65, chip + sample | Batch matches locked sample | Pass |
| Function | Power-up every pulled unit | 32 / 32 lit; dimming sampled on 8 | Pass |
| Earthing / polarity | Continuity on pulled units | 32 / 32 | Pass |
| Labels / markings | ETL mark, polarity, carton SKU | 2 cartons missing inner label — reprinted on site | Cleared |
| Packing | Double-wall, foam, drop corners | Matches locked packing spec | Pass |
| Barcode / FNSKU | n/a this order | — | — |
| Container / truck | Photo of seal and load plan | Recorded | On file |
Ship. Two labelling defects were corrected in the warehouse before loading. No further hold.
Photo and video set filed against the project reference for the reorder.
What you would receive on a live order
- This note, plus a folder of inspection stills and a short walk-through video of the packed lot.
- A copy of the packing list as counted, not as the factory claimed.
- The same files kept against your reference so a reorder two years later has something other than a memory to match.
Inspection is included on every order we handle — see Inspection & QC. This page is the format. Put a date on an order and this is what goes out before the vessel.